Reporting to the Chief Financial Officer, the Corporate Coordinator is responsible for the overall confidential administrative support to up to 4 senior executives, as well as may provide additional support to multiple departments as required.

Key Responsibilities:

• Calendar Management
  • all meetings internal & external, lunches, important dates,

• Client support
  • Produce sales and Pareto information materials as necessary
  • Assist with proposals development
  • Ensure entries are up-to-date
  • Help maintain client relationships through selection, purchase coordination of appropriate client gifts. 

• Departmental support
  • Liaise between members of the department to gather documents, prepare for calls, stay current on project status, and maintain client relationships
  • Be connected, create and sustain great relationships with all employees
  • Ad hoc problem solving

o        Potential involvement in bi-weekly payroll

• Administrative support
  • Preparation of expense reports

o        Complete public company filings monthly and ad hoc

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  • Travel booking
  • General maintenance of files & paperwork as directed & required
  • Mail handling
  • Preparation of documents & financials for internal meetings, often coordinated with Finance or other departments

• Personal support as required
• Reception relief each day

Skills and Qualifications:

• Minimum 5 years supporting executive level management
• Demonstrated experience working in Finance administration
• Exceptional verbal and written skills are excellent; French language skills are an asset
•  Strong interpersonal skills enable you to provide effective administrative support at a senior management level.
• Flawless organizational skills, ability to coordinate and execute. Highly detailed.
• Advanced computer and Microsoft office skills, including but not limited to Excel, Word, Outlook and PowerPoint.
• Streamlined multi-tasker able to prioritize challenging and sometimes conflicting schedules and workloads.  Thrives in high pressure environment
• Highly flexible and works well with changing priorities or changing situations and to new ideas and concepts

If you feel you are fit for this role, please email your resume at careers@pareto.ca.  Thank you to all interested candidates.  Only those most qualified will be contacted.