Job Posting Alert: J1108-0052 - TD Bank Financial Group

• Organization: TD Bank Financial Group
• Job Order: J1108-0052
• Job Title: EXECUTIVE ASSISTANT
• Job Category: Information Technology
• Job Type: Full Time
• Location: Toronto
• No.Openings: 1
• Travel%: 0
• Description:
  TDBFG Description:
  Headquartered in Toronto, Canada, with 58,000 employees in offices around the world, The Toronto-Dominion Bank and its subsidiaries are collectively known as TD Bank Financial Group (TDBFG). TD Bank Financial Group offers a full range of financial products and services to more than 14 million customers worldwide through three key business lines:

  · Personal and Commercial Banking, including TD Canada Trust
  · Wealth Management, including the global operations of TD Waterhouse
  · Wholesale Banking, including TD Securities

  The businesses are supported by our Corporate Management, which provides many of the essential support, service and corporate functions for TD Bank Financial Group

  Department Overview:
  The purpose of this executive assistant role is to provide quality, efficient and specialized administrative support on a multiple and diverse range of assignments to the Senior Vice President, Infrastructure Technology Solutions.

  Job Description:
  The role has autonomy to use discretion and make decisions within generally defined parameters. The type of work typically includes the maintenance and administration of department data, records, files, tracking/monitoring or analysis of information and/or data, budgets and expenses, preparation of presentations and supporting materials (i.e. spreadsheets, charts, tables etc.), correspondence and handling of internal/external client enquiries. The role may also be involved with the administration of sensitive and/or confidential material requiring a high level of discretion.

  Job Requirements:
  The work will involve a fair degree of complexity and may include but is not limited to the following accountabilities:

  Service Excellence:

  Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
  Manage efficiently in a multi-tasked environment and ensure deadlines are met
  Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
  Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
  Maintain proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
  Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area

  Operational Effectiveness:

  Ensure the optimal level of customer service and professionalism is provided
  Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required
  Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
  Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)
  Use software programs and other tools or equipment with ease and efficiency, and provide documents/information that effectively support the needs of the team
  Efficiently manage expectations/concerns through strong communication skills, both verbal and written

  Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks

  Teamwork:

  Be an effective team player and flexible in adjusting to changing work priorities
  Participate fully as a member of the team and contribute to a positive work environment
  Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
  Support the team by continuously developing knowledge in own area

  EXECUTIVE ASSISTANT

• Skills:
  • Change Management
  • Multi-tasking
  • Organizational Skills
  • Scheduling Meetings

Apply: http://clients.njoyn.com/TD/xweb/xweb.asp?page=joblisting&CLID=97508